Educational Resources (38)
To clear up a common misconception, lichens do not eat the rock, rather they naturally grow on stone surfaces that are available to them, whether these surfaces are naturally occurring or are artifacts of human activity. You will not be helping to preserve the stones by removing the lichen. The gray and orange patches formed by lichens on gravestones give a distinctive character to an old cemetery. These attractive "time-stains" not only enhance the appearance of the churchyard but are often of some rarity for which, like many other organisms, the cemetery is a wildlife sanctuary. Many lichens require a particular type of stone on which to live and, in many lowland districts, the cemetery may be the only undisturbed location in the area for many of these types of stones.
There are differing views as to whether lichens damage the stone on which they are growing or whether they protect it. There is evidence that the acid substances produced by lichens can attack the stone, but this effect is limited to a very thin layer immediately under the lichen. Any small cracks present or caused by this process will probably be infiltrated by the fine root-like hairs (fungal hyphae) of the lichen and this may cause more damage. It has, however, been argued that any damage caused by these processes is less than would be brought about by the weather if the lichen was not present. The tough, rather thick, lichen can protect the underlying stone from the weathering effects of wind, rain and frost. On some soft stones in exposed sites the lichens may eventually cover raised areas where the surrounding stone has been eroded away by natural weathering.
In some circumstances it may be necessary to remove lichens and various methods have been used with success. You'll never get a crustose lichen off a rock and keep the rock's surface intact. Lichens cause differential weathering on the rock which is visible as stains. On basic rocks the lichens will stain the rocks by their acids. The lichens also shield the rock from radiation which can lead to differences in color even on acidic rocks. If the purpose is to enable an inscription to be read, other ways of doing this should be tried first before the removal of the lichens. These methods, to increase the clarity of an inscription, include wetting or looking at it in the twilight with a torch shone along the inscription on a gravestone at a low angle. This will enable many worn inscriptions to be read. If it is deemed that cleaning is essential, only the minimum area necessary should be treated. This may be done by physically rubbing the lichens from the surface. Where this is done on a smooth stone the result may be unsightly as it is almost impossible to remove many crusty lichens from the lettering of the inscription. The lichens remaining in the lettering and cracks will probably regrow but rare lichens may have been lost from the surface. Another physical method that has been used is to cover the area to be cleaned with black polythene. It may take some months for the lichens to die but they may then be removed with a brush.
There is a new product, BIO-LICHEN OFF, produced by Sunnz International Ltd,
P.O. Box 13-598, Onehunga, Auckland, New Zealand that is said to be a fast acting and effective concentrated product designed to remove all Lichens, Moss and Fungal growth from most surfaces. More information can be found at:
The Association for Gravestone Studies suggests that Calcium Hypochlorite (e.g., Chlorine, "HTH," "Shock Treatment") is effective for the removal of biological growth. It is a granular product that is not to be confused with "liquid chlorine" or sodium hypochlorite. Calcium hypochlorite is available from swimming pool suppliers. A suggested cleaning solution is one ounce calcium hypochlorite to one gallon hot water. Please keep in mind that this product should be used only when a waterhose with a good water pressure (e.g., 55 psi) is available. Any water pressure over 40 psi has the potential to cause significant damage to a stone, depending on the condition of the stone. Saving Graves recommends alternatives to this method if at all possible.
Whatever method is used care should be taken to treat as small an area as possible and not allow the chemicals to drip onto adjacent parts of the stone or statue. Before commencing try to get an experienced lichenologist to check that there are no rare lichens present. Remember, before you kill them, that these lichens may have been growing on the stone for many years.
THE CLEANING OF MARKERS OF HISTORICAL SIGNIFICANCE REQUIRE SPECIAL CONSIDERATION. IF THE MARKER YOU ARE ATTEMPTING TO CLEAN IS OLD OR APPEARS TO BE BRITTLE WE RECOMMEND YOU CONSULT AN EXPERT BEFORE ATTEMPTING TO CLEAN THE MARKER.
Pressure Washing of gravestones is a somewhat new and serious threat to cemeteries. A search of the internet will find hundreds of websites, all with a similar wrong message - "In most cases moss or most stains can be removed by pressure washing and professional cleaning". Most of these websites are for monument companies and seem to be making use of the same standard FAQ. One website goes so far as to imply that The Association for Gravestone Studies is aware and approves of the use of pressure washing for gravestones. However a quick glance of their website proves this not to be the case. Others still are for Cemetery Monument Restoration services - people that should know better than to use this method.
The National Center for Preservation Technology and Training (NCPTT) recently organized a seminar and workshop on the conservation of gravestones and other monuments commonly found in cemeteries. More than 60 participants from around the nation participated in the events held in Natchitoches, Louisiana. The participants represented a wide array of individuals involved in cemetery preservation, including cemetery association members, State Historic Preservation officers, national and state park employees, K-12 teachers who use cemeteries in their lessons, doctoral students con-ducting research in cemeteries, cemetery caretakers, monument builders, and family cemetery owners.
Following the conference, NCPTT held a two-day workshop including hands on condition assessment, safe handling procedures, and conservation treatments. The conservation treatments encompassed cleaning tests using water, hand scrubbing with soft-bristle brushes, chemical methods, and low-pressure washing (less than 600 psi).
The fact that they would recommend any type of pressure washing is of great concern. While this method may produce the desired results of a clean gravestone, Saving Graves is strongly opposed to the use of pressure washing. There is simply far too much risk to the stone using this method. Any water pressure over 40 psi has the potential to cause significant damage to a stone, depending on the condition of the stone. A standard home garden hose with a nozzle attached will put out on average about 50 psi and the nozzle may actually cause the stream to be more direct than the stone can handle. The use of a pressure washing system on a gravestone will not only remove the outer surface of the stone, but expose the softer interior pores. These newly exposed pores will have a tendency to catch and hold onto grime and moisture that travel through the atmosphere. Trapped moisture within the stone from pressure washing will lead to a shorter stone life. If used on older stones, pressure washing can and will flake off entire layers of old brittle stone.
Non-ionic detergents such as D/2 Biological Solution, NP40, Triton X-100, Orvus, or Tween20 are recommended by many experts for cleaning gravestones. These chemicals are electrically neutral cleaning agents that neither contain or contribute to the formation of soluble salts. They are neither soapy (normal soaps are Ionic detergents), nor do they affect pH. By decreasing the wash water's surface tension non-ionic detergents reduce droplet formation on the stones surface. In general they have been proven to provide a better overall wetting of the stones surface that other detergents and as a result, produce better results in the removal of general soiling.
Non-ionic detergents are available from conservation, janitorial, and photographic suppliers in various sizes. You may want to bring a small spray bottle of water for gently cleaning dirt and debris from the stone. Wash stone with solution, then rinse stone with clean water.
Many of the stones that you will find in neglected cemeteries that have been broken or knocked off their base can weigh in excess of 300 pounds. Far more than you will be able to lift on your own. To repair or reset larger, heavier stones such as this Saving Graves recommends the use of a tripod hoist. The tripod has been used since Egyptian times to raise heavy objects, and can simplify your job. However, even with the aid of a tripod, it is important that you have enough help to ensure safety. Extreme caution is required when using a tripod. You need to be knowledgeable on rigging. Rigging heavy stones with inexperienced people can and will result in injuries. Think about the pendulum effect when lifting a stone, especially when you are working on an tilted surface. One suggestion is to have a local pipe fitter or welder conduct a class with a select group of volunteers and city workers to instruct us in how to SAFELY erect the lifting device and how to SAFELY rig a tombstone. That includes the use of steel toed boots, good leather gloves, etc. All rigging in future would be done only with members of that trained group.
Tripods for cemetery restoration use vary from the two wooden "A" frame type capable of lifting up to two tons to the three pole steel I-beams frame that will support five tons.
Patricia Kneisler of Benicia, California is a civil engineer who works on restoring the 20 acre city-owned Benicia City Cemetery. Among the problems facing their efforts, "almost the entire cemetery is on a slope ... 18" in 10' is not uncommon. And erosion is a huge concern as years of indiscriminant Round-Up usage has left the slopes nearly bare of vegetation. That makes use of equipment such as rubber tired loaders, backhoes and cranes somewhat of a problem as driving them on that slope sure doesn't help matters ... and picking a load on a slope is something only an experienced operator should be doing. Then there is the sheer expense of using that kind of equipment. AND there is the "hurry up" factor. It's a fact that when you use something that costs several hundred dollars an hour, you tend to "hurry up" to save money! And I think we'd all agree that that's NO way to restore a cemetery."
"So, being a civil engineer, I put my head to the problem. To my mind, tripods, engine lifts, etc. were either too dangerous on a slope, or too restrictive in their picking area. So a friend and I developed our own "little" design for what looks like a portable kid's swing set. The rail along the top is actually a small crane beam that a trolley hoist can ride on. The four legs are made from steel pipe and adjust up to 2' to compensate for the slope (a smaller sized pipe slides up and down inside each leg and can be pinned in several spots depending on the height you need). It stands a little over 6' high and will be about 8' to 10' long (so we can rig base blocks out of our way completely when we dig out for new foundations). Yep ... it's a tad heavy! But it's meant to bolt together in pieces. And once it's up ... well, it just stays up until whatever we're working on is done ... if that's a month, so be it. We intend to use a "chain fall" with the trolley, and two cloth slings to pick the stones in sort of a "basket hitch". Now all we have to do is get the city to pay us for the material to put it together. It's probably overkill for a small cemetery ... but Benicia is so large, we'll use a device like this for years."
Some manufactures such as the Granite City Tool Company offer sturdy, lightweight tripods of steel or aluminum construction that set up quickly for heavy lifting (1 to 3 tons) in areas with no overhead support, with independently adjustable legs that permit use on uneven ground and adjust on 6" centers. A standard lashing kit prevents the legs from spreading on hard or soft surfaces and is included with every tripod.
Before getting started, there are three points that we need to look at:
1 Make sure that no metal is used in strapping the stone before attempting to move it with the tripod. This will cause additional damage to the stone and should be avoided. You should use canvas strapping for lifting the stone.
2 You will want to make sure before attempting to lift that the ground you have placed the tripod on is solid enough to hold the weight of the equipment without sinking into the ground.
3 You will want to make sure that the tripod is set up in such a way as to prevent the legs from spreading and causing the stone to drop while lifted.
Replacing V.A. Markers & Headstones
Previously furnished headstones and markers may be replaced at Government expense when badly deteriorated, illegible, stolen or vandalized. A replacement is also available if the headstone or marker is different from that specified by the applicant or permitted by the cemetery, the inscription is incorrect, if it was damaged in transit, or the material or workmanship does not meet specifications.
Government headstones or markers in private cemeteries damaged by cemetery personnel will not be replaced at Government expense.
Marble or granite headstones or markers, permanently removed from a grave, must be destroyed until illegible and bronze markers must be returned to the contractor.
Please contact Memorial Programs Service at 1-800-697-6947 for guidance on obtaining a replacement headstone or marker.
Government-provided headstones and markers must be inscribed with the name of the decedent, branch of service, and the year of birth and death, in this order.
Headstones and markers may be inscribed with certain optional items including an authorized emblem of belief, and space permitting, additional text including grade, rate or rank, war service, complete dates of birth and death, military awards, military organizations and civilian or veteran affiliations. Terms of endearments that meet acceptable standards of good taste may also be added with VA's approval. Most optional inscription items are placed as the last lines of the inscription on a Government-provided headstone or marker.
No graphics (logos, symbols, etc.) are permitted on Government-provided headstones and markers other than the approved emblems of belief, the Civil War Union Shield and the Civil War Confederate Southern Cross of Honor and the Medal of Honor insignias. Inscriptions for Government-provided headstones and markers will be in English text only.
Documentation must be provided with VA Form 40-1330, Application for Standard Government Headstone or Marker for Installation in a Private or State Veterans' Cemetery, when requesting military awards in the inscription. In most cases this information is provided on the veteran's military discharge documents. Military awards and decorations (including those from foreign governments) other than those listed in Block 8 may be inscribed as optional inscriptions at Government expense at the bottom of the headstone or marker. They should be requested in Block 27. Documentation confirming these awards must be submitted with the application.
Civilian titles such as Doctor or Reverend, or any other additions to the name are not permitted on the name line of a Government-provided headstone or marker.
A veteran's spouse or other non-veteran dependent is not eligible to receive a Government-provided headstone or marker for placement in a private cemetery; however, the applicant may request to reserve inscription space below the veteran's inscription so that the non-veteran dependent's commemorative data can be inscribed locally, at private expense, when the non-veteran dependent is buried. Or the non-veteran dependent's name and date of birth can be added at Government expense when the headstone or marker is ordered. When the non-veteran dependent is buried the date of death may then be added at private expense.
Building Official Interest
Now that you've found that long lost and neglected cemetery, one of the questions that you first have is "What can I do to get my elected officials interested in the restoration and preservation of this cemetery?" One of the keys to this is educating them. Well-informed officials are crucial to the future efforts of cemetery preservation! Make sure your town and state officials are up to date on the current state of your cemetery. There are several ways that you can accomplish this:
- Take your mayor, council member, state legislator, U.S. Representative or Senator on a tour of a first a neglected cemetery followed by a visit to a restored cemetery if possible and urge their support for national and local pro-cemetery preservation policies and laws. Explain to them how the restored cemetery benefits the community where as the neglected cemetery casts a shadow on it.
- Include them in a re-dedication, ribbon cutting, open house or other cemetery related event. If possible attempt to get them involved. Offer to let them say a few words.
- Present and publicize awards for elected officials who have done the most during the past year to promote cemetery preservation.
- Hold a letter-writing campaign. Encourage your supporters to contact their elected officials and newspaper columns to state their views and call for action on cemetery preservation issues. Let them know that the voters feel strongly about this and it will get their attention.
- Attend a town meeting or public hearing and speak up for policies that benefit your cemetery and preservation in general.
Documenting A Cemetery
Old cemeteries represent an important heritage resource worldwide. Unfortunately, many of the grave memorials in these cemeteries are deteriorating at an alarming rate. There is no doubt that many of the inscriptions, motifs and art designs that are faintly visible today will disappear altogether in another generation. Detailed cemetery recording provides us with a permanent record of these sites, and a point of reference for future research and conservation. The accurate transcription and publishing of cemetery records is important because it preserves the record on the marker, even if the marker itself is lost.
A uniform and systematic way of recording these heritage sites is important. What features are important to record? Where do we start? What do we do with the information when finished? All these are relevant questions faced by prospective recorders.
Documenting a cemetery should include a map detailing the organization of graves, a data recording and filing system using inventory sheets, and some historical and biographical research. Additional information gathered may include an epitaph record, condition reports, videos, and a photograph file. We highly recommend the Standards for Transcribing Cemetery Headstones as developed by B. W. Hutchison.
Before starting a recording project, check whether one has already been done. Even if an earlier recording has been made, it is worthwhile to confirm and update the data, especially grave condition, and add information that might have been omitted.
Planning for a recording project may take months of work, lots of organization and above all, commitment. The initial step is to obtain written permission from the managing authority or owner of the cemetery. Next, plan the recording to take place during the summer months. Make sure all the supplies are ready as needed and recorders have some knowledge of their task.
You may want to do rubbings of some of the harder to read stones. Information on the process can be found here.
In the sections below you will find tips on how to best do your own recording
Tools and Materials Needed
Notebook & pencils
A large sponge
A gallon jug of water
Mirror abt 5"x7" size
Stiff handle natural soft bristle brush
Get written permission to enter if the cemetery is on private land. Be respectful of the property owner's rights. Close gates and keep on roads. Don't drive across pastures or plowed ground. You want the farmer or rancher on YOUR side. You are his guest.
Do your registry on a bright sunny day. Many of the old stones will be badly eroded and the bright light will help you. It is also more comfortable on you, it will be a long day, usually. It can also be harder to work on a very windy day. A 5 gallon bucket makes thing to carry supplies in and at the same time you will have something to sit on. After a couple of hours, your legs begin to get tired just standing.
Take something along to eat and drink as you will be there for a while. Go to the bathroom before you leave home unless you have a particular fondness for copperheads.
Use the sun to help you read the stones. If you are having trouble reading the old stones, record the stones facing East in the morning and the stones facing West in the afternoon. The small mirror can be used to reflect light across the face to create shadows in the engravings on the stone.
If the stone cannot be read after these attempts, You may want to do a rubbing of the stone.
The location of each cemetery should be included with directions by road mileage from the nearest major intersection or other permanent landmark.
All the markers in each cemetery should be copied, preferably in order by row number and marker number. This requirement may seem superfluous, but there are past cases where some unknown selection process was used, whereby certain markers were purposefully omitted from the survey. Do not omit any markers.
The markers are not arranged in any cemetery alphabetically. Cemetery surveys of the individual markers should be presented in the order the markers are located, usually in order by row number and marker number, and not in alphabetical order. This makes it much easier to physically locate any particular marker and maintain possible family relationships for adjacent markers. Also, in the event any marker becomes missing or illegible, it is possible to determine its exact location within the cemetery.
Last but not least, when you leave the cemetery, clean up after yourself and others. Take nothing but pictures, leave nothing but tracks
Building Replacement Markers
1 Build a frame to hold the concrete in place until it cures. The form is made from 1"x 6" boards with plywood. Here is a description of the forms.
2 - 1x6x24" vertical sides
2 - 1x6x18" horizontal sides
Place one of each lengths into a tee shape, square them and screw them together. The top of the tee is your base so turn it upside down and the top becomes the side of your floor of the form. Cut a piece of plywood 18x18" to tie the two tees together and your floor is finished. Use screws to tie the tees to the plywood floor. Don't use nails anywhere; you don't want to hammer anything to get the forms off when the concrete dries. Cut 2 pieces of plywood approximately 14"x18" for the front and back. this front is where you will stick your letters on. When ready screw them in place [after letters are glued on]. 4 more pieces of plywood finish the form. They will be about 14"x6" to be horizontal and vertical end caps for the ends of the tees. All these are screwed into place. Leave the top open to pour in the concrete mix.
2 Cut out letters and numbers.
3 Glue the numbers inside the form you built in 1.above. There is a gotcha here! Glue the letters as if you were looking thru the wood to the letters. In other words the glue goes on the front of the letters not on the back as you would normally glue on stuff. Use the kind of glue that you set floor tiles with for two reasons a] it holds firmly until the concrete is poured b] it releases as soon as the concrete is cured but the impressions are lasting and as deep as the thickness that you made the letters. Imagine for a minute that the front of the form is glass and you are looking thru the glass to the interior of the form what you see is the writing you want to put on the marker just as you want to read it. Keep this thought in mind as you are gluing the letters in place.
4 When you have the form made and letters glued into place [glue has set] take a paint brush and spread oil, about a 30 weight heavy oil all over the letters and front side inside of the form so the concrete will not stick to the letters or to the front side of the form. If desired oil the whole inside for ease of operations.
5 Mix the concrete a little wetter than you would normally pour a sidewalk then pour it and let the concrete cure for several days probably 3 or more days is best. then remove the form and voila you have a tombstone with proper looking message that will last until some idiot decides to break it with a sledge hammer or worse.
6 I put a little reinforcement in my concrete to make it more durable. i.e. two little pieces of pipe running top to bottom inside the form. Or you can use a little grill work e.g. wire mesh or any old steel or iron rods lying around will strengthen the concrete.
7 There are many variations you can choose. I cut out the letters on my scroll saw but a band saw will work. Probably you can talk a local friendly woodworker into making the letters free for you. They should be made from 3/8" thick plywood. Letters any thicker would probably be too hard to remove from your forms without damaging the image you want to leave impressed in the concrete.
This design is based upon 2 bags of concrete mix at approximately $2.00 each at 40 pounds each so the final marker weighs about 90 pounds.
Permission to Visit, Clean, and/or Restore
The undersigned land owner hereby grants permission to the following named Volunteer named below and other persons acting in a volunteer capacity under the supervision of said volunteer to cross my land in order to gain access to clean and attempt to restore the _______________________ Cemetery, located in the county of_________________, in the state of_____________ , with the understanding that such efforts may include (but are not limited to) removing all noxious and detrimental vegetation (including trimming trees), general lawn care (including lawn mowing and weeding), removing accumulated trash, probing for buried gravestones and markers, the excavation and repair of gravestones and markers, and the straightening and resetting of gravestones and markers.
Signature of Owner
Date Signed: ______________________________
Printed Name of Owner: _____________________________________________
Location of Cemetery: _____________________________________________
Address of Owner : _____________________________________________
Phone Number of Owner : _____________________________________________
Email Address of Owner : _____________________________________________
Special Instructions to Volunteer
The volunteer named below agrees to perform the tasks set out herein to the best of his/her ability, promising to act in good faith to clean the above named cemetery, to be responsible for the acts of any persons working under the volunteers supervision, to exercise due and diligent care to prevent injury to the site or any persons, and to be responsible for any damages or injuries sustained at the site (either to the site itself or the volunteer or persons working under the supervision of the volunteer).
The volunteer named below certifies that neither he/she nor any person operating under the volunteers supervision shall remove from the location any stone, monuments, markers, artifacts, ornamentation, enclosure or other objects.
The volunteer named below further agrees that his/her efforts shall comply with the generally accepted cemetery conservation and restoration techniques as promulgated by Saving Graves, The Association for Gravestone Studies, any state or local preservation organizations and the current laws of that state as may be applicable.
Signature of Volunteer
Date Signed: ______________________________
Printed Name of Volunteer: ____________________________________________
Address of Volunteer : _____________________________________________
Phone Number of Volunteer : ___________________________________________
Email Address of Volunteer : ___________________________________________
* Ten cents (.10) per foot for cleanup. If your cemetery is 30' X 50" which is 1500 sq.ft., figure $150
* Large trees and heavy brush will cost more.
* Stones needing re-leveled or re-set, figure $25 each. ($5 material, $20 labor)
* Stones needing cleaned, add $25 each. ($5 cleaners $20 labor)
* Broken stones needing repaired, add $60. ($20 materials $40 labor)
* Large stones may increase the above estimates.
* Grading and seeding, five cents per sq. ft.
* Fencing and signage will vary, obtain price quotes from local vendors.
* Donated labor will greatly reduce your cost.
* Donated material such as sand, pea gravel, cement and concrete will reduce your cost
* You may already have many of the tools, brushes and cleaning materials
needed, reducing the cost.
Information from Ernie Lasley, Coordinator Gibson County Indiana PCRP
To arrange for Boy or Girl Scout involvement in your cemetery project, you should contact your local Scouts Council, and inform them of the project you have planned and request assistance. Let them know that the project is a possible Eagle project just waiting for the right boy or girl to tackle.
Any Eagle Scouts that may currently be working on their Eagle Service Project would be a good candidate for this type of service. Eagle projects requite a minimum involvement of 100 hours. Once a Scout has decided to work on your project, he must submit a written proposal to the Scout Troup Committee for verification prior to starting on the project. It is recommended that you attach an approval letter along with the Scout's proposal.
Just enter your zip code and the council contact information and website (if available) will be displayed. It can also give you the contact information for the Order of the Arrow. Among other things, the OA is a community service-oriented brotherhood of Scouts and adults.
Girl Scouts can take on a cemetery clean up project for her Gold Award.
Previous results of Scouting involvement in cemetery restoration and preservation projects have resulted in amazing results in many areas.
Other Links pertaining to Scouting involvement.
* Boy Scouts and Cemeteries
OFFSITE - Oregon Historic Cemetery Association
* Your Role as Scout Cemetery Project Adviser
OFFSITE - Oregon Historic Cemetery Association
Designate a media coordinator in your family, group or organization to serve as the primary contact for all media inquiries. You will benefit from having one person develop relationships with the media, and will be assured that the correct information reaches everyone. Any information on the event that you wish to make known should be passed on to this designated media coordinator.
Prepare a complete list of all radio and television stations in your community (including cable), daily and weekly newspapers, magazines, online news forums and community newsletters. Call the media and identify a reporter/editor who would be interested in cemetery preservation news and issues.. Include education, real estate and architecture editors, assignment editors, feature writers and the editorial page editor.
Plan your cemetery event so that it will generate the most media interest. Make plans that are visual and involve a number of participants. Invite local, county and state officials. Invite the press. Prepare a media advisory, answering who, what, when, where and why. Send it out at least one full week in advance.
Follow up your advisory with a personal phone call to each reporter or editor to remind them of upcoming events. Keep it fresh in their minds.
Prepare a news release to distribute at your event and to send to press that cannot attend. Releases should be concise and factual, typed on your organization's stationery. You should be sure to include a headline, release date, contact name and phone, a brief description of your organization, and what you hope to accomplish at this event.
Set up an interview for your designated media coordinator or spokesperson with a local radio or television talk show. Many broadcast stations have programs that focus on community and public affairs issues; they are often taped in advance to air on Saturday and Sunday mornings. Call at least three to four weeks in advance. Ask whether there will be other guests and how long the segment will last so you can be better prepared.
Get your activities into radio, television and cable community calendars. Call each station and ask for the public service announcement (PSA) director who is responsible for informing the public about community events. Send them 15- or 30-second scripts about your activities. Include an interesting lead sentence with basic information about the event, location, time and phone number for more information. For accuracy, make sure you read your script aloud and time yourself with a stopwatch.
Develop a list of newspapers, newsletters and magazines that publish community calendars. Contact those editors to determine publication deadlines and submit pertinent information about your event (date, time, brief description of event, fees, contact name and number).
One of the largest problems that you will find in taking on a cemetery restoration project is finding people to assist in the work. There are Many volunteer organizations are already established and may be willing to assist in this project.
- Historical Societies
As a general rule, Historical societies may not have the funds to do cemetery restoration and as a result may be unwilling to get involved in the cleanup of one specific cemetery for fear that it may mean having to restore all the other ones in their county. However, this is not the case in all areas and you should contact a local Historical society to find out their specific policies.
- Genealogical Societies
If there is a local or County Genealogical society in the area you should by all means contact them. In many cases, they will be ready and willing to assist in cemetery clean up and restoration projects.
- Historical Preservation Groups
- Boy Scouts
- Girl Scouts
- DAR - Daughters of the American Revolution
If you can prove that a veteran American Revolution is buried in the cemetery, you might be able to enlist them for some assistance. However, more often than not it's been proven that they are unwilling to get involved
- SCV - Sons of Confederate Veterans
- Veterans Organizations
- American Legion - In some cases, they may also offer funding assistance for repairs to cemeteries where veterans are buried.
- Local Kiwanis Club
- Local church youth groups
- Community Service workers
The use of people working off "Community Service" sentences (non-violent offenders who are sentenced to work off X-number of hours of community service). These can be a ready source of free labor, especially those folks who want to work off their community service sentences on Saturdays because they don't want to lose time from their Monday-Friday jobs. Check with your local law enforcement to see if this option is legally available in your area.
- Inmate Labor Crews
More and more, groups are working in conjunction with the County Sheriffs. They are pretty willing to provide supervised inmate labor. These are not "chain gangs". Doing this kind of work is purely voluntary. The inmates get to get outside for a few hours, they get some fresh air and sunshine, they get some exercise, they get to do something productive, and the community benefits from their labors. These crews from the Sheriff's Office can also be very important to long-term maintenance of these cemeteries after the initial clean-up is done. Check with your local law enforcement to see if this option is legally available in your area.
- Media coverage
Place an ad in a community newspaper, see if your local radio or TV stations will place a public service ad for you. People want to be involved, they have just never been asked. And you never know who may show up.
Free labor means you can dedicate what financial resources you are able to muster to materials, supplies and professional services. No matter where you get your volunteers from, one thing that you should do is to provide lunch for these crews --- such as deli sandwiches and soft drinks.
One vital thing to keep in mind is that in most, if not all cases the free labor that you will find from these and other sources will be untrained in the field of cemetery restoration. For this reason alone, you should plan attending at least one stone repair workshop where you can see first-hand how repairs are done in usual circumstances prior to starting your project.
And don't forget approaching local businesses up for donations on materials and supplies -- mortar mix, sand, gravel, shovels, etc. Be sure to give the donors lots of free publicity.
Now that you've located that long lost cemetery and found it to be in dire need of cleaning and restoration work, the first and most important step that you need to take is to determine who currently owns the land the cemetery is located on. The main reason for this is to obtain permission to enter the property and do the work that you feel is needed. Cemetery records generally take two forms: records documenting ownership of plots, and interment registers which document burials in the plots in the cemetery. For genealogical purposes, interment registers are usually the most useful, though they vary in content from cemetery to cemetery. Plot ownership records may also contain data about the individuals buried in the graves. Please keep in mind that in many cases the cemetery will be located on private property and legally you will be required to obtain permission before entering. Saving Graves offers a template permission form that may be used to obtain permission. In many instances, the property owner will reside on the same land, or there may be others living nearby that will be able to assist you in determining ownership. However there will be many times where this will not the case and you will need to do some research to determine the cemetery ownership.
There are several resources that may be of assistance to you:
- Local Funeral Homes
Many times a local funeral home will retain records pertaining to a burial in a given cemetery that will include among other items, the name of the person that owned the land where the cemetery is located upon at the time of burial. You may also find other information regarding the cemetery such as plat maps showing the location of graves that may no longer be marked.
- County Courthouse
By researching the land records you should be able to determine who the current property owner is and how to contact them. You also may want to research the ownership history of the land to see how the cemetery was set up originally and by who.
- Historical and /or Genealogical Societies
Good resources for locating the history of specific cemeteries.
- Local Libraries
Yet another great resource for locating the history of specific cemeteries. An index to United States libraries can be found at the following location: